According to one survey, 84% of companies said that monitoring tools improved productivity, enabling managers to better track task completion and optimize workflows. Another data set reports that productivity-tracking software usage increased output by 22%, on average, through better time-management and real-time analytics.
Time-tracking leads to improved project execution: organizations using such software are more likely to deliver projects on time and on budget. This can be easily achieved with employee productivity tracking software.
Let’s dive in and understand what employee productivity tracking software is.
What is employee productivity tracking software?
Employee productivity tracking software uses automated data collection, analytics, applications’ usage and more to gauge employee activity. It understands time spent, work location and work patterns of employees. This tool provides a clear picture of when and what employees are working on.
With clear insights into employees’ work patterns, you can foster an environment of:
- Focused work: By tracking productivity you can ensure employees are minimally distracted and stay on task.
- Optimal resource usage: You can save time and money by efficient usage of resources. Consequently, you can allocate resources accordingly and ensure the right kind of work is mapped to employees.
- Enhancing accuracy: Find out which employee is working on which task. This helps identify areas of mistakes and take remediation measures to minimize them.
- Streamlined communication: With DISC model provide a framework for improving communication by identifying four primary behavioral styles: Dominance, Influence, Steadiness, and Compliance.
- Boosted morale: When top-performing employees are appreciated, they feel driven to achieve goals more optimally. It helps in finding dedicated employees and rewarding them accordingly.
Key features to look for in an employee productivity monitoring software
Once you have decided you are ready to adopt an employee productivity monitoring software, look for these requisites:
Agentic AI-based recommendations
Agentic AI is an autonomous AI system. This implies that it takes instructions and successfully carries out tasks. Your employee productivity tool should perform independent actions like asking questions, “How many days has this employee been absent this month?” “How many times has this employee missed deadline this month?” and more such questions or instructions.
Attrition risk
Your employee productivity tracking software should provide insight into burnout or quiet quitting to identify attrition risk. The tool helps surface early warning signs and behavioral changes that often precede an employee’s departure using predictive analytics. It includes strictly sticking to timeline or missing deadlines too often. It may also include surfing other job openings while working.
Business Intelligence
The app must provide insights into how an employee is using their work hours to enhance their skill. Or, how they utilize their work hours to the benefit of your company. This data can be seamlessly accumulated using BI integration in your employee productivity tool. By automated collection of employee activities, you can analyze performance and make data-driven decisions.
Capacity planning
The right tool allows you to assess your employees’ performance and allocate resources mindfully. This includes personnel equipment or materials you need to meet current and future customer demands. By assessing capacity planning, you will find out whether your company has the right employees to meet demand or hire more dedicated resources to meet forecasted demands.
Cost intelligence
Tailored employee productivity tools translate workforce analytics into financial metrics. For instance, it gives an insight into billable hours, gives better resource utilization and reduces operational costs by eliminating wasted time and resources. It leads to increased client satisfaction and retention.
Location performance
With analytics understand at which location employees are most productive using this data for hybrid policies. You can run A/B testing to identify which location has minimum distractions and roll out a strategy accordingly. Alternatively, understand which location has poorest performance and find out scope of improvement.
Making better decisions with employee productivity software
- Automating tasks: One of the biggest hacks to improve employee productivity is automating repetitive tasks. Almost all repetitive tasks can be automated via via excel, power query, power automate, macros, etc. Your employee productivity tool must have automation rules in them. It may seem daunting to roll automation in, but once done it generates greater bottom line.
- Time lapse management: You can use tools like we360.ai for time lapse management. Instead having a time running for each task, a workforce analytics tool runs in background and records task progress. You can also have your team clock in with PIN, QR codes, or face ID to prevent work colleagues from clocking in for one another. It eliminates wasted time and ensures each employee is actually productive.
- Identifying problematic area: You may have high paid professionals in your corporate environment. With complex tasks to be worked upon it takes months to identify problematic employees. They may be undersperforming and with no punch-in or workforce analytics tool it hard to find out where they are lacking. With the employee productivity tool you can find out:
- They are delviering insufficient volume of work for a full-time role.
- Failure to meet deadlines.
- Failure to cover phones/meetings/whatever during normal work hours (this is how you address "time theft").
You can outline specific expectations in a performance plan, e.g.:
- Calendar to show 40 or more hours per week of meetings and project work
- Built 35 widgets per week.
- No deadlines surpassed without advance notice to manager.
- Flexible working environment: Employee productivity tools can be a powerful way to improve overall productivity and efficiency. It allows your team to stay on top of their tasks and ensure they are meeting deadlines. It shows how much task your employee has completed within a stipulated timeline and allows them to take genuine break. Remember, it’s about completing goals and not micromanaging. A flexible employee productivity tool adds trust to the bucket.
- Helps you stay concentrated: Employee monitoring software classifies your tasks into productive and unproductive. This helps keep distractions away and motivates you to stay focused. For instance, it implies you are not using Facebook while at work, but also not exceeding the time beyond work hours. It also translates time spent for upskilling and adding to their value.
Therefore, you need to take the lead and use adequate software. Not one that goes above and, not one that barely meets expectations. It give insights who is due for a raise or bonus, and who need upskilling. To increase productivity, you must maintain adequate work behavior and software choice, otherwise turnover is inevitable.
We360.ai: Your Employee Prodcutivty Monitoring Tool
Employee productivity software is a strategic necessity for data-driven, confident decision-making. With real-time insights, you can allocate resources smarter, identify risks sooner, and drive consistent performance across teams. Among all available solutions, we360.ai stands out with its agentic AI, BI-powered analytics, and precise productivity mapping that empowers leaders like you to take action and not just observe trends. Its automation, time-lapse tracking, and attrition-risk intelligence make it a true game-changer for modern workforce management.
By choosing We360.ai, organizations unlock clearer visibility, stronger control, and a more productive, future-ready workplace. Book your FREE DEMO of we360.ai today!
