Today team productivity isn’t just a keyword - it’s a buzzing topic. McKinsey reports that high-productivity companies deliver 5 to 10 times output of their lower counterparts on the same input. But when it comes to heavy workloads, tight deadlines and competitive priorities, productivity slips by.
However, the good news is that there are many science-based techniques for enhancing team performance that you can implement.
Let’s dive in to understand them.
Tips to boost team productivity
Foster an environment of healthy work
To roll out an environment of healthy work, focus on open communication, promoting work-life balance and creating a culture of respect and inclusivity. Tools like pulse survey and HR chatbots open employees up and they feel heard and thus engage more. Promote your managers to co-create action plans along with their teams. Feedback is valued when it is actually acted upon. Disengaged employees cost the global economy more than 9% of global GDP.
Address common roadblocks
To boost team productivity, address common roadblocks like unclear goals, poor communication and inefficient workflows. You can also leverage project management tools. These tools can help you assign tasks, set deadlines and track progress. They help you identify bottlenecks in advance and take remediation measures before it’s too late.
Bring AI into your strategy
AI helps boost employee productivity before handling pivotal tasks like answering common queries. These low-ticket tasks that can take up too much agents’ time can be safeguarded. Tools use up AI time to optimize workflows, handle tickets, track cases so agents can stay organized even with little efforts. We360.ai offers insights to resolve issues quickly.
Use workforce analytics tools
Workforce analytics tools offer insights into attendance management, time theft, shadow IT, apps and URL usage, cost intelligence and more. Use workforce management tools and quality assurance to boost team productivity.
Use Case
A company notices that project teams frequently miss deadlines. By using a workforce analytics tool, HR and managers analyze patterns in employee workload, task completion times, and collaboration bottlenecks. The tool identifies that certain employees are overloaded while others have capacity.
Outcome
Tasks are redistributed more evenly, leading to a 15% increase in on-time project completion and higher overall team productivity.
Set team goals
Sharing team goals motivates employees to work collaboratively and reduces workload. A few team goals you can roll out are:
- Clear objectives
- Measurable targets
- Mutual accountability
- Resource availability
- Collaboration & communication
- Aligned incentives
- Time-bound milestones
Bring data-driven approach
Frequently meet employees to check whether they are meeting goals, falling short or exceeding expectations. Some metrics you can measure to check if your team is meeting goals are:
- Task completion rate
- On-time delivery
- Quality of work/errors
- Employee productivity levels
- Customer satisfaction scores
- Team engagement/participation
- Milestone achievement rate
- Revenue or output targets
Offer employee upskilling
Upskilling is no longer optional; it’s a strategic imperative element of team productivity. According to World Economic Forum’s Future of Jobs Report 2025, 59% of global workforce will need upskilling or reskilling by 2030 to meet global shifts.
Skills nowadays are becoming obsolete faster and talent expectations are rising to ensure there is less turnover and productivity loss.
Provide regular feedback
Regularly ask your employees what they need to be more productive. Maybe a legacy version of software they are using is slowing them down, or some employee is burnt and needs time off to rejuvenate. Creating channels and culture where employees feel heard and seen is more pivotal to make them stay.
- 80% of employees who received meaningful feedback in the past week were fully engaged.
- 94% of employees would stay at a company longer if it invested in their career development.
Hire a workforce manager
A workforce manager’s task boils down to increasing productivity. This role includes:
- Allocate staff based on workload, skills, and business demand.
- Create and manage work schedules to optimize coverage and productivity.
- Track employee performance, productivity, and attendance.
- Identify skill gaps, provide training, and support career growth.
- Use data to forecast staffing needs, identify trends, and improve decision-making.
- Foster motivation, recognition, and retention through feedback and support.
- Ensure adherence to labor laws, policies, and safety regulations.
- Address workplace issues, mediate disputes, and maintain a healthy work environment.
In case you want to boost your team’s productivity, book a FREE DEMO with we360.ai now!
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