Do you know employees nowadays are productive only for 2 hours and 53 minutes?‍

Shocking right?

Despite the rise in productivity, global employees are productive only 60% of the time.

Distractions include social media, unplanned meetings and inefficient workflows. This implies reduced output, missed deadlines and higher operational costs.

This necessitates the call for robust employee productivity tracking software to spike productivity and foster a healthy working culture.

So here is the question:

What is employee productivity tracking software?

Employee productivity monitoring software is a tool that collects employee data, analytics and logs to gauge employee productivity, activity and time spent during work hours. This sheds light on work targets and how much of them is completed efficiently.

Employee monitoring software:

• Improves productivity
• Secures confidential data
• Prevents shadow IT
• Increases fair and non-biased evaluations
• Unravels areas where training is needed
• Prevents misconducts
• Streamlines administrative tasks like attendance tracking

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However, even in manual employee productivity tracking software, there are some impediments.

Challenges in manual employee productivity tracking

Tracking employee performance is a crucial element of meeting organizational goals. When companies rely on obsolete methods like spreadsheets, paper timesheets, or physical tracking, these methods may seem pivotal initially. But they hinder employee productivity tracking in the long run with an inability to adopt impactful strategies.

The major pitfalls in manual employee productivity tracking are:

• Human errors like forgetting log hours, misreading handwriting or incorrect payroll calculations.
• Collecting and verifying data manually wastes resources that can be used in strategic tasks.
• Manual entry doesn’t give insight into real-time trends and how employees are performing.
• Manual tracking leads to time theft, where an employee can enter manual records of attendance or tasks performed.
• There is no integration between payroll and HR platforms, thus, teams end up entering data in multiple systems.

This is where need for an automated employee productivity tracking software comes in.

Features of automated employee productivity tracking software

Here are some key features that an employee productivity tracking software must have:

Time tracking

Automated time tracking gives insight into employees’ productivity and assesses whether they are performing to the best of their capacity.

This helps identify inefficiencies, improve resource allocations, leading to optimized schedules and reduced labor costs. It also gives insights into project progress, bottlenecks and streamlining shift management.

Activity monitoring

Get real-time insights into your employee engagement through clicks, keypresses and activity trends. Assess time spent on tasks to improve team performance. Based on activity data find your most and least engaged teams. Also track how activity evolves by team, employee and work pattern.

Project and task tracking

Track tasks and monitor progress in real-time to ensure timely completion. Gain insights into task statuses, deadlines, and dependencies for effective project management. Unlock the full potential of your projects with intuitive project management tools, empowering teams to plan, execute, and monitor project progress with ease. Stay on top of project timelines by tracking task statuses and deadlines, enabling proactive management of project schedules and resource allocation.

Goal setting & KPIs

Track team goals at a macro level and gain insights into top-performing teams. Identify teams struggling to meet goals and make informed decisions. Analyze efforts beyond goal completion. Understand areas for improvement and motivate underperforming employees effectively.

Real-time progress reports

Employers can monitor each second of projects employees work on in real-time. It helps scale employee productivity and business growth. This can be done for in-office, hybrid or remote teams. Simply assign tasks to the team and track their time.

Measure accurate productivity with precise analysis of features.

Productivity dashboards

Employees can self-monitor to understand their efficiency and gauge their website and application usage via self-service dashboards. Allows transparency among the employees with clear and concise data. 

Employees who track their productivity levels are more likely to set and achieve performance goals, leading to increased motivation and job satisfaction. This promotes transparency and enables them to make informed decisions about their workflow.

Data privacy and security

Since employees work with clients' data that may be confidential at times, look for software that is GDPR or HIPAA compliant. This ensures that employees are in control of what, when, and how they want the data to be tracked. Moreover, the tool should track employees only during their working hours.

Location tracking

Track geographical position of on-field employees using GPS. Foster better coordination and improved task assignment based on proximity. Gain visibility into employee location helping to optimize routes, reduce downtimes, and respond quickly to emergencies. Ensure safety of on-field personnel by offering prompt assistance in unexpected situations.

Application and URL alerts

Stay ahead of risks with built-in security measures and automated compliance tracking. Track usage of unauthorized tools and ensure company-wide compliance with real-time alerts and reports. Maintain tamper-proof logs of employee activity and take remediation measures.

Set rules that automatically set alerts based on specific user behavior. Blacklist pirated content, gambling, gaming, movies or other similar sites. Alert on launching restricted or unlicensed apps. Prevent shadow-IT or personal social media or streaming sites during core work hours.

So these were a few pivotal features and how they help you stay on top of your team’s productivity.

We360.ai: Your go-to for improving employee productivity

In this era where employees are active for less than 3 hours, you can’t blindly rely on manual tracking software. Automated tools not only eradicate inefficiencies but also empower businesses with real-time insights, better collaboration and smarter decision-making.

This is where we360.ai steps in!

It equips businesses with AI-driven insights, intuitive dashboards and robust tracking software to maximize employee efficiency. Whether you manage remote, hybrid, or on-field teams, we360.ai  ensures you stay on top of productivity while enabling employees to work smarter, not harder.

Ready to transform the way you manage performance? Book a demo with We360.ai today