Studies show the average worker is productive for only 2 hours and 53 minutes a day. The good news? Neuroscience knows how to fix that. There are ways to maximize focus, energy output and make your employees more productive without fretting.
In this blog, we will discuss the same.
Here are five ways to boost your employees' productivity and achieve more in less time.
5 ways to improve employee productivity
Make a list of your to-do tasks
Many employees on your team make the to-do list the wrong way. And, it shows up in the result. A few ways to make the task list are:
Keep it small
Ask your employees to write their to-do list of 6 tasks and spread them out in a week. They should make it a point to complete these tasks gradually and pick next one when first is finished.
Schedule your tasks
As you write down the six tasks, prioritize them and allot their starting time. Ensure to keep the most mentally taxing tasks as a priority or the first thing you pick up when you come to office.
Start with first one
Call it writer’s block, creative constipation, or bad luck, but you're stuck on making the first move. Just keep the first task moving, as making the first move is the hardest.
Reward yourself for completing the tasks
Below the task, write two statements:
How will I reward myself once I am done with this task?
Why must I accomplish it?
Finish the task and don’t take too long breaks
Make it a point to keep the task rolling until it’s done.
Focused work - Key to achieving more in less time
Here are some quotes from “Atomic Habits” by James Clear
You do not rise to the level of your goals. You fall to the level of your systems.
The greatest threat to success is not failure but boredom.
Focus on the process, not the outcome.
Therefore, being focused is a challenge and it takes an effective strategy to keep going. You must create a dedicated space for work, that prevents distractions and boosts your mental clarity. Keep some motivational quotes, green plants, or a window to keep you energized.
Balance workload with AI tools
A survey of IT professionals found 71% of IT workers reported using AI tools to reduce workload. 95% of 2,000 IT professionals claimed experiencing significant benefits from using gen-AI in their work, according to a survey conducted by Freshworks.
When you are just starting out with AI, it may seem daunting at first, but as you grapple it becomes easy to comply with.
In the UK civil service trial, workers using an AI assistant reportedly saved about 26 minutes per day (≈ 2 weeks per year) on administrative tasks. AI is seeing the largest adoption since cloud computing.
Decrease working hours
Research on Asana found that employees spend 58% of their daily tasks busy searching for information, switching between apps, or attending meetings. If productivity means output per hour worked, many employees are wasting their time at work.
Reducing work hours increases productivity by eliminating idle time and allowing workers to recharge.
A large-scale trial in the UK (conducted through 4 Day Week Global) found that companies that reduced their work week (e.g., shifting towards a 4-day work week) reported a 24 % increase in productivity for output per hour.
In a study covering 2,500+ workers in Iceland who reduced weekly hours (from about 40 h to ~35-36 h) without a pay cut, the result was that “productivity and services remained the same or improved across most settings.
Build teams that disagree
Diverse teams that think differently will disagree because of their varied perspective. This leads to smarter and faster decisions.
Teams with diverse skills and perspectives outperform homogeneous teams by 35%.
Diverse teams make better business decisions 87% of the time, versus less‐diverse teams.
Companies with more diverse management teams generate 19% more revenue from innovation compared to those with below-average diversity.
Firms in the top quartile for gender and ethnic diversity are 9% more likely to outperform their peers financially.
We360.ai: Your single source of truth for employee productivty
We360.ai is an employee productivity monitoring tool that streamlines, tracks, and optimizes employee productivity in one place.
Its features include:
Real-time employee productivity tracking across tasks and projects
Automated performance analytics and insights
Centralized dashboard for team and individual performance metrics
Goal setting and progress monitoring tools
AI-driven recommendations for workload optimization
Integration with existing collaboration and project management tools
Time management and task prioritization assistance
Customizable reporting for teams, departments, and executives
Alerts and notifications for missed deadlines or productivity drops
Employee engagement and feedback tracking
Do you too want to boost your employee productivity?
Book a FREE Demo with we360.ai today!
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